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3 Ways Your Contractor Compliance Solution Could be Failing You
Let’s be honest. Do you think you’ve got it all covered when it comes to contractor compliance? Do you realise that whether you are using a paper filing system, an excel spreadsheet or even an online application, there is still a chance that your contractors aren’t actually compliant? The truth is, even with the very best technology at your fingertips, you could still be exposing your business to significant risk by engaging non-compliant contractors. Technology can assist in providing a framework to manage contractor information, but these systems need to be used in conjunction with human expertise to support both the process and the contractor.
The following are three common failures that can lead to your compliance solution falling down:
1. Insufficient PlanningThe first step towards building an efficient contractor compliance system is in the planning. You can start by defining your different types of contractors, followed by determining the relevant criteria for each type of contactor, finally mapping out the process for compliance checking and monitoring. However, the real question you need to ask yourself at this early stage, is whether or not you actually have the expertise and resources in-house to achieve compliance. Most organisations have a reasonable idea of their own contractor engagement requirements, but are you familiar legislative and industry standards? To properly define your checklist of compliance information, you will need to make the investment in time and resources, ensuring that you consult with all relevant internal stakeholders. Bottom line, if you haven’t laid the foundational plan for compliance, you could be setting yourself up for failure and significant risk down the track. It is imperative that you detail a comprehensive checklist that can then be used as the one source of truth across the business when engaging contractors.
2. Lack of PrequalificationPrequalifying contractors against your compliance check list, before you engage them protects both your business and the contractors you take on. The compliance checklist may include the following:
- Licences and Qualifications
- Safety systems
- Contract specific documentation