Contractor management is a complex process that takes a considerable amount of time. You need to hire contractors who are licenced, qualified and insured. Its important to communicate with them regularly and keep on top of their supporting documentation. That means understanding legislation and knowing what’s required for specific jobs and risk levels. It can be tempting to keep the task in-house so that you have control over the process, oversight of your approved contractors and can ensure everything is managed in line with your business requirements. However, building up internal expertise and committing to the task as your business grows can be a lot to take on. What’s more, by tackling contractor management in-house, you may not be using your staff resources effectively or to their full potential.
When to Consider Outsourcing Contractor Management
While you may already handle contractor management successfully in-house, no doubt the time-heavy processes are taking a lot of time away from core business tasks. And, if you’re struggling to manage your contractor services, then compliance issues can lead to project delays, increasing costs and even the risk of financial penalties.
If you are finding that contractor management is taking too much time and pulling you away from your business priorities, or you are struggling to get your head around the rules and regulations, then it may well be time to consider outsourcing. After all, as business leaders, we are continually searching for ways to drive efficiencies. If you believe there should be a more cost-efficient way to manage your contractors, then outsourcing may well be the answer.
How Outsourcing Contractor Management Can Save You Money
The cost of contractor management is an important consideration. It’s the classic cost versus risk scenario. Fortunately, there are several ways that outsourcing can save you money:
1. It Saves You Time
Instead of staff spending time requesting and collecting documentation, reviewing ever-changing legislation and verifying contractor compliance status, you can focus their attention on your core business priorities.
2. It Reduces the Risk of Working with Contractors
If your approved contractors aren’t compliant with your engagement requirements (taking into account WHS Law, appropriate insurance cover, qualifications and licences), then your business could be at considerable risk. By handing over the responsibility to a contactor management provider who’s core business it is to check and verify compliance, you can have confidence in the results they deliver, while reducing your risk exposure and avoiding potential brand damage.
3. It Makes Your Business More Efficient
Understanding compliance legislation and the necessary documentation required from contactors can be complicated. It can take an in-house team a significant amount of time, especially if the task is given to someone in addition to an existing role. By outsourcing contractor management, the process is streamlined, making your business more efficient.
4. It Helps You to Maximise Your Resources
Even if you have an employee who knows their stuff regarding contractor management, you can come unstuck when they are on annual leave, are off sick or leave the company. By outsourcing, you don’t have to worry about gaps in compliance due to lack of resources and you don’t have to lose time retraining your workers.
5. It Gives You More Oversight of Your Contractors
By outsourcing contractor management and taking advantage of the associated platforms and support, you will have more confidence that your contingent workforce is working safely and in line with your expectations. With the right solution in place, you can view their compliance status at a glance.
6. It Supports Your Growing Business
If you win new business or have a new project that you need to get off the ground quickly, the last thing you want to do is encounter delays. By having a scalable solution in place for managing your contractors, you can quickly get new workers on board and safely grow your business at a moment’s notice.
A Cost-Efficient Solution to Contractor Management
If you take into account the ways in which outsourcing contractor management can save you money, especially in the long term, it makes sound business sense. To justify the spend, all you need to do is work out what your in-house process costs you (staff time, software and platform costs). It is likely you are spending a significant part of someone’s salary on managing supplier documents and liaising with your contractors. Its important to make sure that the contractor management solution you choose meets your business requirements. By doing your research, you can find a contractor management company with the expertise and flexibility to deliver a cost-efficient solution that can grow with your business.
For over a decade, Conserve has helped organisations overcome contractor management challenges. We can help you develop a contractor management service that will be not only effective but will make your organisation safer, while minimising your overall risk. Request a demo now or visit the Conserve page for more great content.
Subscribe to our newsletter